SharePoint System Migration Specification
ADAMA
Background
The organization managed regulatory licensing files using an on-premise SharePoint system and needed to migrate to SharePoint Online, while maintaining and improving existing workflows and adapting them to the new environment.
Main Challenges
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Migration between technological environments with impact on existing workflows
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Multiple user types (internal and external stakeholders)
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Need to deeply understand existing processes and adapt them to a new system
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Translating complex requirements into a clear specification document for vendors
Objective
To define clear and accurate requirements for the transition to SharePoint Online, while preserving and enhancing existing workflows for regulatory licensing management.
My Role
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Leading the requirements and analysis phase of the project
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Mapping organizational needs and existing processes
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Working closely with various user groups across the organization
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Writing the formal requirements specification document
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Supporting the vendor evaluation process
What I Did in Practice
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Mapped existing workflows in the on-premise SharePoint system
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Identified needs of both internal and external users
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Defined system requirements tailored to the new environment
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Wrote a detailed specification document
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Supported vendor evaluation and selection process
Outcome
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Delivered a clear and comprehensive requirements document that served as the foundation for the migration project
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Ensured alignment between organizational needs and the selected technological solution
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Established a structured basis for the development and implementation phases
My Unique Contribution
I translated complex processes and diverse user needs into clear system requirements, creating a strong foundation for decision-making and successful project execution.
Client Testimonials
Inbal Frenkl
Head Of Business processes & Project management, R&D, ADAMA
This letter is given as a warm recommendation for the work and contribution of Natanella Roizental. Over the past two years, I have had the pleasure of directly managing Natanella. During this period, she stood out as an excellent, highly professional, and exceptionally dedicated project manager.
Natanella possesses an impressive ability to dive into the smallest details, without losing sight of the broader system perspective, while placing strong emphasis on deeply understanding the organization’s needs. In her role, she successfully worked with various vendors around the world and managed multiple diverse projects in parallel.
She brings extensive and comprehensive experience across the entire project lifecycle. Her work included, among other things:
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Precise and in-depth requirements analysis.
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Evaluation, filtering, and selection of vendors.
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Full project management from planning stages, through all implementation phases, to a smooth go-live.
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End-user training and ongoing organizational support and guidance even after implementation.
Among the key and complex projects Natanella successfully led are:
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IP System: Evaluation, specification, and implementation of a new Intellectual Property management system. This was a long and complex project, which also included implementing the system at the parent company level. Natanella ensured that ADAMA’s interests were best represented and proposed creative solutions to ensure the system processes served all involved companies in the most effective way.
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Licensing Data Cleansing: Leading a comprehensive data cleansing project in the licensing domain and integrating it into the organizational system.
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E-billing System: Leading a cross-organizational project for implementing an electronic billing system, including complex specification and integration with the SAP system.
In light of her proven achievements, her systemic thinking, and her ability to translate complex business needs into technological and operational solutions, I have no doubt that Natanella will bring tremendous value to any organization she supports as a consultant.
Her professional knowledge, combined with hands-on experience in managing global projects and complex integrations, enables her to provide strategic and professional consulting at the highest level. I warmly recommend her to any organization seeking an expert to lead them through successful change and implementation processes, and I am confident that her services will be a significant asset to her clients. I would be happy to provide further details if needed.